[nukkad] How to organise yourself-Rajababu

["rajababu" <>]

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> Courtesy: Raghav, Hr India
>
> 20 Tips to Stay Organized Spend 15 minutes twice a day clearing out your
> in-box.
> By Odette Pollar
> --------------------------------------------------------------------------
--
> ----
> No matter how large your organizing project may seem, it is manageable and
> it will
>  move along more quickly than you think. Start slowly. Do not plan to
> complete it at
>  one sitting or on the same day. To keep your energy up and your
enthusiasm
> in place,
>  stop when you get tired. Return to the task when you are refreshed.
>
> This is better than forcing yourself into a marathon sorting job. The task
> will be
>  less overwhelming if you break the project into small chunks of time.
> Maintenance is the key to success. Getting items back to their home
quickly
> will
>  ensure that you don't face another overwhelming organizing project next
> year.
>
> 1. Commit yourself to making decisions now about what to do with each
piece
> of
>  paper. Handle paper only once. Ask yourself, "Do I really need it?" If
so,
> file the
>  document at once in the broadcast category to which it refers.
> 2.Keep close to you only the things you use frequently.
> 3.Store little-used items farther away. Even on a shelf, keep the
> least-used items in the back. Keep those items you use frequently in the
> front, for
>  easy retrieval.
>  4. When clearing the top of surfaces, start with one stack of papers and
> sort from
>  the top down. When finished with each stack, you will see a clear
> workspace, and
>  your progress will be easy to monitor. This forces you to decide on each
> piece of
>  paper and when finished, you will see the top of your desk again.
> 5. Spend 15 minutes twice a day clearing out your in-box. Don't let it
turn
> into a
>  holding, aging or procrastinating tray. Sort incoming mail into
categories
> by
>  priority or by action.
>  6. Break the habit of writing things down on numerous scraps of paper.
> Write notes
>  in the appropriate place the first time; in the client file, onto the
> calendar or on
>  your to/do list.
>  7. Be realistic about the amount of information you can read and absorb.
> Limit the number of subscriptions you take, and copy articles as soon as
you
> read
>  them. Pass the periodical along to someone else, throw it away or recycle
> it.
>  8.. Make lists regularly. Daily To-Do lists, as well as larger project
> lists
> help you get and stay organized. Use checklists to help do routine things
> more easily
> and quickly.
>  9. Say "No" more often. The best way to get off-track is to say "Yes" to
> every
>  request. Every time you agree to a new demand, you say no to a previous
> commitment.
>  10.. Don't buy anything unless you have a place to put it. To keep excess
> at bay, if
>  you add an item, you must remove an item.
>   11. Label everything that contains things: binders, folders, suitcases,
> etc.
>   12. Organize bookcases by placing similar materials together.
>   13. Schedule multiple appointments for the same day instead of spreading
> them
>  throughout the week. This reduces your travel time and parking hassles.
>   14. Buy enough greeting cards for special occasions like birthdays,
> anniversaries, get-well and thank-you at one time so that you need not
make
> special
>  trips to the store.
>   15.. Keep two files, one for instruction manuals and one for
> guarantees.Staple the
>  receipt to the guarantee or warranty page. Then when you need to return
an
> item, all
>  the information is handy. Purge periodically for appliances that have
worn
> out,
>  broken, or been sent to charity.
>   16.. Label photos with the date and people's names as soon as they are
> developed.
>   17.. Keep a pair of scissors near where you read newspapers and
magazines.
> You can easily clip those articles you wish to save.
>   18.. Keep only one project or file open on your desk at any time. This
> reduces the
>  likelihood of stray papers becoming attached to the incorrect document
and
> misfiled.
>   19.. When unsure about a what to do with a document, ask yourself, "What
> would I do
>  if it were one week before vacation?" Act accordingly.
>   20.. Clear the top of your desk at the end of each day. It completes the
> day's work,
>  makes a clean space for you to see the next morning and stops paper
> buildup.
>
>


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